This article explains how to configure electronic invoicing in Learnybox and register your Belgian business on the Peppol network through our approved service provider.
Structured electronic invoicing will become mandatory from January 1, 2026, for domestic B2B invoices issued between Belgian VAT-registered businesses.
Businesses established in France can refer to the article:
Electronic invoicing in 2026–2027: Are you affected?
Before you begin
For an invoice to be transmitted and validated through the Peppol network, the following conditions must be met:
the issuing business must be registered on Peppol
the recipient business must be registered on Peppol
the customer’s EU VAT identification number must be provided
Step 1 — Access Electronic Invoicing
Go to Sales → Orders & Invoices
Open the Settings tab
Open the Electronic Invoicing sub-tab
Click Set up electronic invoicing
Step 2 — Enter Your Company Information
Fill in the required fields:
Company name
Address
Postal code
City
Region, etc.
Carefully check the selected country. This determines which identification methods are available in the next step.
Click Next step
Step 3 — Identify Your Business
Choose the type of identifier you want to use for registration
(Available options depend on your country)Complete the required fields
Click Next step
Step 4 — Company Representative Information
Enter the information requested for the company representative
Click Next step
Step 5 — Identity Verification
Upload the required documents:
Identity document
Company verification document (proof of business registration)
Make sure the documents match the information entered during the previous steps, then click Next step
Step 6 — Complete Setup
Complete the final step of the setup wizard
Return to the Electronic Invoicing page
Check that the feature is enabled
A green Electronic invoicing enabled banner confirms that the configuration has been submitted successfully.
The appearance of this banner does not necessarily mean that all verification checks have been completed.
While verification is pending, your configuration is saved and the submitted information is being reviewed. Full transmission of eligible invoices through Peppol becomes available once the representative’s identity and the company information have been confirmed.
What happens after activation?
Once your business has been verified, it is registered on the Peppol network through our approved service provider.
Eligible domestic B2B invoices can then be transmitted through Peppol when the customer’s business is also registered on the network and their EU VAT identification number has been provided.
You can monitor the status of each invoice from the dedicated dashboard. Please refer to the article:
What should you do if your registration is rejected or blocked?
First, check that the information entered for the business and its representative matches the submitted supporting documents exactly.
Also confirm that you uploaded the requested document types.
When an invoice cannot be transmitted through Peppol, check that the customer’s business is registered on the network and that its EU VAT identification number has been entered in the order.
FAQ
Does enabling electronic invoicing in Learnybox automatically register my business on Peppol?
Does enabling electronic invoicing in Learnybox automatically register my business on Peppol?
Yes. You do not need to complete a separate registration to issue invoices.
Once your information and supporting documents have been verified, your business is registered through our approved service provider.
My business is already registered on Peppol. Can I still enable this feature in Learnybox?
My business is already registered on Peppol. Can I still enable this feature in Learnybox?
Yes. A business can be connected to the Peppol network through several service providers.
My business is established in France. Do I need to enable this feature now?
My business is established in France. Do I need to enable this feature now?
The French schedule differs from the Belgian schedule.
The obligation to issue electronic invoices is planned to begin on:
September 1, 2026, for large businesses and mid-sized companies
September 1, 2027, for small and medium-sized businesses
Please refer to the article Electronic invoicing in 2026–2027: Are you affected? before enabling the feature.
What happens if my business customer has not provided their EU VAT identification number?
What happens if my business customer has not provided their EU VAT identification number?
The invoice cannot be validated through Peppol without this number.
Ask the customer to provide it during checkout, or add it to the order yourself.
⚠️ Electronic invoicing requirements vary by country and change regularly. Consult your accountant or tax adviser for guidance specific to your situation.