This article explains how to create and configure an evaluation in Learnybox. Evaluations allow you to ask users questions, calculate their results, and trigger automatic actions based on the score they obtain.
You can use an evaluation to check learners’ understanding of content, qualify their profiles, or direct them through different paths according to their answers.
Step 1: Access Evaluations
Go to Academy → Evaluations
Click Create evaluation
Step 2: Set up main evaluation details
Fill out the main information fields for your evaluation. Only the Evaluation name field is required. It is used to identify the evaluation in Learnybox.
You can also configure the following:
Private title, visible to administrators only
Image
Primary color
Introduction text
The image and introduction text will appear on the evaluation registration page.
Once you have entered the information, click Save.
Step 3: Configure evaluation settings
In the Settings tab, select how participants will progress through the evaluation.
Four response types are available:
Type 1: Users can attempt each question multiple times, but cannot proceed until they have selected the correct answer.
In practice, a participant who answers incorrectly must try again until they select the correct answer.Type 2: Users can attempt each question multiple times and proceed after submitting an answer.
In practice, a participant submits an answer and can continue to the next question regardless of whether their answer is correct or incorrect.
Type 3: Users can only attempt each question once.
In practice, a participant submits an answer, then manually continues to the next question. They cannot change their answer after submitting it.
Type 4: Users can only attempt each question once and are automatically redirected to the next page after submitting an answer.
In practice, a participant submits an answer and is immediately redirected to the next page. They cannot change their answer after submitting it.
You can also configure:
the number of times a user can take the evaluation
a time limit in hours and minutes
whether results are hidden on the final page
a start date
an end date
When you enter 0 for the number of attempts or the duration, the corresponding limit is displayed as Unlimited in the interface.
Step 4: Check your autoresponders
In the Autoresponders sub-tab, Learnybox displays the available email services and their current status.
Use this section to check whether the autoresponder you want to use is available for the evaluation and configure it when necessary.
With LearnyMail, you can enroll evaluation participants in specific email sequences, and/or assign them specific tags.
Step 5: Configure the information requested from users
In the Information sub-tab, select the information you want to collect from users when they sign up for the evaluation.
Available fields include:
Name
Address
City
Postal code
Phone number
Company
Profession
Country
For each field, you can select Required when users must provide the information.
When your evaluation does not require registration, you can set the evaluation as anonymous.
⚠️ Warning: The system will not be able to link evaluation participation and results to each corresponding participant's user profile if the evaluation is set as anonymous.
Otherwise, users must register by entering their first name and email address. Both these fields are required by default.
You can also add custom questions to collect additional information during registration and at the end of the evaluation. To add a custom question, click Add information in the corresponding section.
⚠️ Collecting and storing personal information through evaluations, quizzes, surveys, and forms may constitute personal-data processing. Make sure the information requested is necessary and that its collection complies with your terms of use and applicable data-protection requirements.
Step 6: Add questions
Open the Questions tab
Click Add question
Questions allow you to evaluate participants and collect their answers during the evaluation.
Step 7: Create calculations
Open the Calculations tab
Click Create calculation
Calculations determine participant scores. Those scores can then trigger automatic actions.
Note: Calculations can only be configured after adding questions to your evaluation.
Step 8: Create actions
Open the Actions tab
Click Create action
Actions allow you to define what should happen automatically according to the score obtained by each user.
Note: Actions can only be configured after configuring a calculation for your evaluation.
Step 9: Activate the evaluation
Once you have finished configuring the evaluation, click the On hold status at the top of the page and select Activate evaluation.
You can click View online at any time to preview the evaluation exactly as it will be displayed to participants.
What happens after you create the evaluation?
Once saved, the evaluation is created in Learnybox. You can manage your evaluation and its configuration through its main dashboard, using the following tabs:
Home
Questions
Calculations
Actions
Participants
Details
Results
Settings
As long as the evaluation has the On hold status, participants cannot access it. You must activate it before it becomes available.
FAQ
Can I move between sections without using the Next step button?
Can I move between sections without using the Next step button?
Yes. You can use the Next step button or open any section directly from the evaluation tabs.
What is the private title used for?
What is the private title used for?
The private title helps you organize and identify your evaluations. It is visible only to administrators.
How do I activate an evaluation?
How do I activate an evaluation?
Click the On hold status at the top of the evaluation's dashboard, next to the evaluation name, then select the option to activate it.
Can I preview the evaluation before sharing it?
Can I preview the evaluation before sharing it?
Yes. Click View online to preview the evaluation exactly as it will be displayed to participants.